As a rule, bookings must be made and paid by the university.
1 - Send an email will to management.postgrowth-lab@uvigo.gal indicating the travel details (location and date of departure and return, reason for the trip, preferred means of transport, preferred type of accommodation).
2 - This information will be provided to the travel agency, copying the interested person so that she/he can evaluate and select the preferred options from among those offered by the agency. The interested person will also be put in contact with the Area of Support to Research and Transfer Management (UAITAXSH - uaitaxsh@uvigo.es), who will be in charge of placing the orders. When replying to e-mails received during this process, all the persons listed in the copy should be kept in order to facilitate communication and avoid intermediate steps that can slow down the process.
3 - After each travel, it will be necessary to send as soon as possible to UAITAXSH (with a copy to management.postgrowth-lab@uvigo.gal) the boarding passes, train and/or bus tickets, and the certificate of attendance or a similar document proving that the trip has taken place (for example: if we have made a research stay or attended a meeting, an e-mail from the entity visited confirming that we have been there would be useful).
4 - In exceptional cases, it may be possible to book the travel directly and subsequently request a refund, but this should always be the last option and must be requested in advance, due to the administrative complications involved in this type of procedure, which is often not possible or makes reimbursement extremely difficult.
There is the possibility of receiving daily subsistence allowances during our travels, but this should be discussed directly with the person in charge, who will have to approve them and tell you how many days of subsistence you could receive. The purpose of these payments is to cover additional expenses that we may have during our travel, so, logically, no subsistence allowances will be paid for meals that are already paid for in another way (for example, if we attend an event where meals are included in the registration fee, we could request payment for dinners, but never for lunches).
Reimbursement may also be requested for additional transport costs incurred during the trip, such as city transport passes or taxis. This should be requested upon return from the trip, by emailing a copy of the tickets for these expenses to the management team. In the message, in addition to attaching the copy of the tickets, the total amount of the reimbursement requested shall be indicated.